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What’s the cost of a quality integrated EHR for mental health and intellectual or developmental disability service providers?

Whats 1% of your agency?

The Percentage of Cost for a Quality Integrated EHR Agency Management Platform Against Total Billing Revenue. EHR costs should not keep your organization away.

Cost of Quality EHR for IDD and Mental Health Providers
Cost of Quality EHR for IDD and Mental Health Providers

If you are like most agencies, increased costs coupled with flat or declining reimbursement is one of the greatest threats to your business. 

OnTarget is an affordable, flexible, and powerful software solution designed specifically for I/DD and Mental Health provider agencies.

The OnTarget Platform has delivered results to agencies of all sizes. 

For example, an agency with over $30M in billing and $22M in payroll has recognized double digit operating margins for several years utilizing OnTarget.

What CAN 1% of your agency do for you?


1% of your agency is the cost for a quality behavioral health EHR. Let’s talk and get started driving higher performance for your agency right away!

OnTarget, puts the operation of your entire agency in one location. Clinical documentation, Quality Management, Billing, Human Resources, Payroll, and Financial Management are integrated into one platform. Through the use of OnTarget, your agency will see significant improvements in operational efficiencies, increased financial results and enhanced clinical outcomes.

Schedule a demo with us today and learn more.

Read more on how many health care providers have found that electronic health records (EHRs) help improve practice management by increasing practice efficiencies and saving costs.

Coronavirus (COVID-19) Announcement

Purpose of this document: On March 3rd 2020 officials with the CDC, NIH, and other agencies urged the public to prepare for the ‘inevitable’ spread of the COVID-19 (Coronavirus) within the United States. Aymira, A Small Miracle and Turning Point Services serves a community with higher vulnerability to influenzas and other respiratory illnesses. We have specified procedures to prevent, identify, report and control the spread of infectious and communicable diseases among staff and services recipients. This document is to provide resources for preventing, identifying and managing outbreaks of COVID-19.

Be Prepared: The following steps can be taken now to prepare.

  • Stay informed about the local COVID-19 situation. Know your resources for up to date information in your local community. Monitor the CDC COVID-19 website and your state and local health department website for the latest information.
  • Review your facility’s emergency plan. A COVID-19 outbreak in your community could lead to staff absenteeism. Prepare alternative staffing plans to ensure as many of your facility’s staff are available as possible.
  • Update emergency contact list. Continuously update emergency contact lists for key partners and ensure the lists are accessible in key locations in your facility. For example, know how to reach your local or state health department in an emergency.

Personal Strategies for Prevention: There is currently no vaccine to prevent COVID-19. The best way to prevent illness is to avoid being exposed to this virus. Everyday actions to help prevent the spread of respiratory diseases, including:

  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick, at least 24 hours after a fever of 100 degrees or higher.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash immediately. Do not reuse tissue or use reusable cloth wipes.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Follow CDC’s recommendations for using a facemask.
    • CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.
  • Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. The use of facemasks is also crucial for health workers and people who are taking care of someone in close settings (at home or in a health care facility).
  • Wash hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.
  • For information about handwashing, see CDC’s Handwashing website.

Prevention and Detection Policy: Aymira, A Small Miracle, and Turning Point Services will adhere to rules, regulations and recommendations by the Health Department for the prevention and detection of communicable and infectious disease among its staff and service recipients.

In the event of a suspected or actual episode of communicable or infectious diseases among staff and/or service recipient, the Company will enact treatment models and/or activity restrictions recommended and required by the Health Department.  The Human Resources Department and/or designee will report the communicable disease exposure to appropriate government agencies.

Per company policy:

  • All staff who provide direct care, which may require hands-on services to service recipients, are provided orientation and training about blood borne pathogens.
  • Staff will practice precautions regarding exposure to blood or other potentially infectious materials by hand washing, wearing rubber gloves and cleanup of bodily fluids.
  • Signed disclosures are required for service recipients (completed/signed by the Legally Responsible Person) and for staff of physical and mental health well-being and absence of communicable diseases and/or any other condition that poses a threat to service recipients and other staff.  If staff or service recipients show any sign of communicable illness or disease, they will be required to halt services until 24 hours after symptoms.   

People who think they may have been exposed to COVID-19 should contact their healthcare provider immediately.

Identifying and Treatment: Current symptoms reported for patients with COVID-19 have included mild to severe respiratory illness with fever, cough, and difficulty breathing. The U.S. CDC believes at this time that symptoms of COVID-19 may appear in as few as 2 days – or as long as 14 days after initial exposure. ­

In the event a service recipient or staff member shows evidence of symptoms or signs of a COVID-19, you should immediately notify your physician and the Health Department.

  • You may receive a physical examination to include laboratory examination as directed by the Health Department.

In the event of a suspected or actual episode of COVID-19, the Program Director, Lead QP, Regional Manager or Supervisor will enact such treatments and/or restrictions on the activities of staff or service recipients as may be prescribed by the Health Department.  The Human Resources Department will report the communicable disease exposure to the local Health Department.

  • If a staff member is affected, he/she will be restricted from the Company’s premises and may be allowed to take accrued sick leave for the period of the prescribed restrictions.
  • If a service recipient is affected, he/she will be isolated, restricted or hospitalized as recommended and required by the Health Department.

The Program Director, Lead QP, Regional Manager or Supervisor shall be responsible for monitoring compliance with treatment measures as suspected and/or actual episodes of COVID-19 arise.

OnTarget, a behavioral health EHR that does it all!

Learn just a few of the things OnTarget can do to help! Give us a call to learn more and set up a demo. We are ready to make your life easier.

Do you use multiple systems and waste time bridging the information from one platform to the next?

Are you looking for an easy solution that streamlines your organization and drives higher performance?

You’ve found it: OnTarget! The intersection of integration and automation

Built for both clinical professionals and administrative personnel, OnTarget is an integrated platform that easily connects and automates processes across thousands of features. It seamlessly controls all aspects of your agency’s business cycle and is so much more than just an EHR. Run your clinical, billing, payroll and accounting operations all from the same package! 
Reduce paperwork and stop duplicative processes. OnTarget allows organizations to automate administrative tasks, billing and payroll are nearly completed once clinical documentation is complete! Combine forces with single point of data entry, reduce human error and benefit from data integrity. 
Listen to what one of our customers had to say about ensuring compliance:
” Before OnTarget, the worry that we wouldn’t be able to put our hands on everything we needed to show an auditor would keep me up at night. Now, with OnTarget, I know that we won’t deliver services unless our staff are 100% up to date on their certifications.”
Frank W. – Compliance Officer
Prevent denials and see more money in the bank! OnTarget users average 99%+ on collection rates. Optimizing your Accounts Receivable allows you to put more resources into the quality of care you provide along with growing your business.
Track utilization and ensure service is being provided when you expect it to be provided. Leverage instantaneous reports to understand how many hours intend to be provided so you know when you are on track with service delivery. Then analyze how many of those hours are documented and billed! Or track why they weren’t provided and when.
Know when your care is working! You are invested in quality outcomes for your individuals and we want you to know when your hard work is paying off. With a system that promotes accountability, transparency and reliability you can depend on quality data to track the quality of your work. 
  • Manage your business from a single platform
  • Integrate Clinical and Operational Teams
  • Automate Administrative Tasks
  • Enforce Compliant and Audit-Proof Workflows
  • Realized Increased Collection Rates
  • Maximize Service Delivery with Utilization Tracking
  • Improve Outcome Measures

A fully integrated clinical and operational platform built for you by an agency like you.

OnTarget, an EHR solution for Behavior Health Providers

brought you by Aymira Healthcare Technologies

IDD and Managed Care – How Do You Prepare?

As “Captain Obvious” has said, “There seems to be some changes coming our way”.  The problem that the Captain has ignored is we aren’t really sure what those changes will be and how they will affect our agencies and clients.

It’s been said that the potential for change in our market is there, but until contracts are signed, you really don’t know how to prepare.

With that being said, the truth is you do need to prepare.  If you don’t, you’ll find yourself falling behind in an already competitive marketplace.

When you cut through all the noise, common sense can help guide your preparation.

Invest in technology infrastructure – The move to managed care has put increasing pressure on provider organization to collect, manage, share, and analyze data for population health management and value-based contracts.  The expectation for provider organizations to offer consumer portals and monitor staff improvements will also come into play. 

As an example, the medical/hospital world has moved to this model.  It’s only logical that I/DD and Mental Health follow suit.

Technology is not just an EHR data repository.  The idea of integrating your entire agency’s back office functionality with your clinical data is the model hospitals have been using successfully for years.

Adjust revenue cycle management practice – Provider organizations must be able to provide detailed documentation of services provided, as well as accurate claims. The old fee-for-service (FFS) billing skills are of no use in a managed care environment. Preparing may mean training, it may mean outsourcing, or it may mean completely replacing your current system and staff.

The challenges to a transition to managed care are especially focused on claims and billing processing.  An integrated platform can alleviate those challenges.

Adjust organizational culture – You should realize that jobs and responsibilities within the organization may be altered or changed dramatically. Leadership should be prepared for these changes and a focused approached to staff education and preparation for change will be key to your continued success.

Invest in the future – The specifics of the future may be murky right now.  However by making the investment of preparation, your agency will be ready to prosper in the “new normal” rather than trying to catch those that have.

All EHRs are not the same — The need for an IDD specific platform

We know the Intellectually Developmentally Disabled and Mental Health space is unique. Agencies providing incredible care and nurturing support for clients is what sets the IDD/MH space apart from other aspects of healthcare.

Yet with all the advances in electronic health records (EHR), we in the IDD/MH space continue to struggle with utilization of EHRs that were designed for other specialties in mind.

A University of Arizona study indicated that the use of an IDD specific EHR template provides a greater level of comfort in residents providing care to IDD patients. It stated that all residents who took part in the study “Strongly Agree” that an IDD specific EHR template increased their knowledge and made them more comfortable to facilitate information and provide quality care to their IDD patients. The collection of important health and social indicators through the EHR improved the clinical interaction with those patients.

What does this mean to an IDD/MH agency?

Simple, all EHRs are not the same. An EHR or Agency Management Platform designed specifically for IDD/MH will collect the unique data of IDD/MH most effectively. The management of clinical outcomes, client centered programs, streamlined operations and improved financial status are a few of the aspects an IDD/MH specific platform can provide to an agency.

So whether you are upgrading your EHR or taking the EHR plunge for the first time, ask your vendor if their platform is designed specifically for your world.